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Use Bookings to Schedule Meetings with Students

You can use Bookings to create different appointment (service) types to be displayed on a Bookings page where students can then select the type of appointment they would like to schedule. You can setup the appointments to be online (will add a Teams meeting link to the appointment email) or not. You can set things up so that students can only schedule appointments with you at specific times and so that even specific appointment types can only be scheduled at set times.

You can access Bookings under the waffle in Microsoft 365 online.

Screenshot of Microsoft 365 services menu with Booking circled in red.

Bookings uses business terminology in its interface. So, when Bookings mentions Staff that is you (you might also add TAs as staff so students can schedule appointments with them). When Bookings mentions Services, those are most likely appointments or office hours.

Below you see an image of the staff page in Bookings. This is where you would come to add staff (TAs) and to modify individual staff hours of availablity.

Screenshot of Bookings staff page with Add staff circled in red.
Screenshot of individual staff members page in Bookings with hours of availability circled in red.
Individual staff member page where availability can be set.

You will need to create services (appointments) by going to the Services page in Bookings and clicking the Add a service button.

Screenshot of Bookings services page with add a service circled in red.

When creating a service you can set it to be an online meeting as highlighted below and you can also assign specific staff to the service. So, you could create an IS appointment service as an online meeting and assign yourself as the staff member. You could create an office hour appointment for each TA and assign each TA to their appropriate office hour.

Screenshot of the add a service page with online meeting option and staff circled in red.

After you have all your Staff and Services setup, your students will see something like the page in the photo below. They will see the list of appointment types you’ve setup to select from, a calendar to choose a day and time, and if you allowed it a list of people available for the appointment type they selected.

Screenshot of Bookings page.

When a student books an appointment, both you and the student will get a calendar appointment added to your Outlook calendar (Boookings only works with Outlook calendar) and you as the “business” will get an email alerting you of a new booking.

If you would like more information on Bookings and how to set it up, feel free to contact the Help Desk (helpdesk@wooster.edu or 330.287.4357).